CROPCO Limited are committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you when you visit our website www.cropco.co.uk or that you provide to us when we provide services to you will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller– A controller determines the purposes and means of processing personal data.
Data processor– A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data– The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data –The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership,political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party– means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
- Who are we?
CROPCO Limited is the data controller. This means we decide how your personal data is processed and for what purposes.
Our contact details are:
Hunnable Ind Est
Essex CO9 4HD
For all data matters contact Alison Poulton on 01787 238200.
- The purpose(s) of processing your personal data
We use your personal data for the following purposes:
- To process and respond to enquiries you make
- To provide you with information and services that you request from us
- To maintain our own accounts and records;
- To inform individuals of news, events or activities;
- The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
The personal data you give us may include your name, address, email address and phone number, financial information, business activities, employee details and BASIS / NROSO number.
Personal data that we receive from third parties is combined with the personal data that you provide to us and is used for the purposes outlined above.
- What is our legal basis for processing your personal data?
Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
- Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract
- Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject
- Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with:
- Business partners, suppliers and third party hauliers we work with to provide you with services that you have requested from us.
- BASIS and NROSO for the allocation of points.
- Credit reference agencies for the purposes of assessing your credit score where this is a condition of us entering into a contract with you.
- How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data;
- For marketing purposes we will keep your name and contact details for as long as you remain a customer and for 6 years afterwards or where otherwise required.
- A record of the services including a copy of your full customer file we provide to you for 6 years after the date of the last order. After this your customer file may be anonymised.
- Complaint records for 6 years from date of complaint
- Quotes we have issued will be kept for 3 years
- Providing us with your personal data
We require your personal data as it is a requirement necessary to enter into a contract to supply you with goods and services.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
- How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact Alison Poulton on 01787 238200
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Officeon 03031231113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.